Key dates

Abstract submissions extended	25 September 2023
Notification to authors of abstract acceptance	7 November 2023
Author acceptance deadline	17 November 2023
Final program released	8 Dec 2023
Presenter registration deadline	12 Jan 2024

Abstract themes 

• Andrology/Prosthetics
• Endourology/Stones
• Functional & Female Urology
• LUTS/BPH
• Paediatrics/GURS
• Uro-Oncology
• Reconstructive urology
• ANZUNS
• Other

Step 1: Creating an account/logging into the Abstract Submission Portal

To begin, click on the “SUBMIT ABSTRACT” button below.

SUBMIT ABSTRACT

If you have not done so previously, you must create an account to sign into the Abstract Submission Portal. A valid email address and password (of at least 6 characters in length) are required to create an account.

Step 2: Contact Information

The Contact Information page will allow you to enter, review and update your contact information for submissions. It is important to keep these details up to date – they can be updated at any time.

You will need to supply a valid email address that you check regularly as all communications will be sent to this address.

To update/create the details you will need to select “CONTACT INFORMATION” and then “CREATE/EDIT CONTACT DETAILS”. When your contact information has been entered, click “SUBMIT” and your details will be saved.

After submitting your contact details, proceed to the “ABSTRACT SUBMISSION” tab at the top of the portal.

Step 3: Abstract Submission

To begin your submission, download the Abstract Submission Guidelines available on the Abstract Submission Portal home page. Next, select “ABSTRACT SUBMISSION” in the menu tab. At any time in the process you can click the “SAVE AS DRAFT” button to save your incomplete submission and return to it later.

The below table below may be of assistance.

Abstract title	Your title must not exceed 30 words
Theme	You must select ONE option from the drop-down menu
Presenting Author	The presenting author must attend the Meeting. Please fill in the appropriate information. If you wish to remove an author, you will need to click the X icon in the right-hand corner of the desired author box
Abstract Upload	To upload your abstract/s, you will need to select “BROWSE”, choose the appropriate file, and then click “CONTINUE”
Save as Draft	At any time in the process, you can click the “Save As Draft” button to save your incomplete submission and return to it later. The saved abstract will appear on the View/Edit Abstracts page
Review	The Review section will give you an overview of your submission and will identify sessions that are not yet completed. You must revisit these sections and complete them before you can submit your abstract. Once all sections are complete, you can submit your abstract in the Submit section
Submitting – add more abstracts	Please ensure you have read and understood the terms and conditions. Then tick the ‘I agree’ check box and select “SUBMIT”. If you wish to submit more than one abstract, you will need to select ABSTRACT SUBMISSION

All required information must be provided before the user can submit the abstract. You must select “CONTINUE” after each section to move to the next stage.

If you wish to revisit any page, select the appropriate button on the left side menu.

Please note:

• All abstracts must be prepared according to the guidelines provided. Incomplete or incorrect submissions will be returned to the author and must be re-submitted immediately in the correct format to be considered for inclusion in the program.
• You will be able to access the portal account to view completed abstracts and upload new abstract submissions until 25 September 2023. After this date, abstracts will be published exactly as they are submitted.
• If you need to make any changes to successfully submitted abstracts, including replacing the abstract, please email the Program Coordinator directly at usanzasm@dcconferences.com.au.
• Abstracts must be submitted by the presenting author who should complete all fields on the online submission form.
• Submission of your abstract/s implies you have read, understood and comply with the Terms and Conditions as outlined in the presenter portal.

Abstracts

Download the Abstract Submission Guidelines and Abstracts Template and use these to submit your abstract in the required format. Abstracts submitted not using the template will be returned for correction.

• Text must be in Arial, 10pt font, single-spaced and left aligned
• Your text should be no more than 3000 characters (including title, spaces, and tables). Tables are counted as 500 characters.
• Do NOT include authors or affiliations in the abstract
• Do NOT include references in the abstract

To submit multiple abstracts, you must complete each submission individually within your existing account. You do not need to create a new account for each submission, instead multiple submissions are allowed within your account. Once fully submitted you will not be able to delete your abstract/s, add new abstracts, and overwrite submitted abstracts. To overwrite an existing document before you submit either delete the document by clicking the cross in the top right-hand corner, or by selecting “BROWSE” and uploading a new document. This will overwrite the previous version of the document in the system.

To submit more than one abstract please select “Abstract Submission” in the menu tab and complete all of the required fields for every abstract you would like to submit. Please note that your abstract is only submitted after you have accepted the Presenter Terms and Conditions. Presenter Terms and Conditions must be accepted for every abstract you are submitting.

If you have uploaded more than 1 abstract or if you have saved an abstract submission as a draft to come back to later, click “EDIT ABSTRACTS” in the menu tab. Here will be a list of all abstracts you have uploaded and/or submitted. To make further changes to your submission, or to submit the uploaded abstract, click “EDIT”. To view submitted abstract(s) select “VIEW”.

Confirming your submissions

Please ensure that you have submitted the correct version of your abstract. If you have any concerns, please contact the Program Coordinator on +612 9954 4400 or email usanzasm@dcconferences.com.au.

Presentation types

Authors will be required to indicate their preferred presentation format when submitting an abstract.

• Select Podium Presentation if you’d like your abstract to be considered first for Oral Presentation
• Select Poster Presentation if you’d like your abstract to be considered only for poster presentation
• Select Video Presentation if you’d like your abstract to be considered only for a video presentation
• To submit for the Urological Nurses (ANZUNS) program, please select Urological Nurses (ANZUNS) Program as your presentation type and select ANZUNS as your theme.

Presentation format details

Podium presentation

Successful Podium Presenters will be notified of their presentation time in their program allocation email to be sent out on 27 November 2023. As a guide, podium presentations will be 10 mins duration.

Poster Presentation

Poster Presenters will be notified of their presentation time in their program allocation email to be sent out on 27 November 2023. Full details of the format and display of Posters, including a template, will be communicated to the nominated presenting author thereafter.

Video Presentation

Video abstract presenters will be notified of the acceptance of their abstract and program allocation on 27 November 2023. Abstracts submitted for the video presentation type should be submitted as a written abstract, with the video file to be submitted at a later date, after the abstract has been accepted into the program. Full details of the required video format can be accessed here.

This category will include topics of interest that are best suited for video presentation.  Examples include: Surgical tips and tricks, How I do it (with emphasis on a point of technique) or an innovative approach to a procedure. Video presentations will be 6 minutes long  (5 minutes for the presentation (with most or all this incorporating the video), and 1 minute for discussion.)

Keith Kirkland/Villis Marshall Podium presentation

Presenters selected for the Keith Kirkland/Villis Marshall Session will be notified of their presentation time in their program allocation email to be sent on 27 November 2023. As a guide, Keith Kirkland presentations will be 6 mins, and Villis Marshall presentations will be 7 mins duration.

Notification to authors

Notification to Authors on whether the abstract has been accepted will be communicated on 7 November 2023. Please note the details provided as the author contact should have been for the nominated main contact for your abstract. All correspondence relating to the submission will be directed to this person, and they should in turn distribute to all co-authors.

Publication

Accepted abstracts will be published as a supplement to BJUI International and will be required to assign copyright to BJUI International. Abstracts will be included in the publication as provided in the abstract submission portal – no edits will be made.

Abstract speaker registration

The invitation to submit an abstract does not constitute an offer to pay travel, accommodation or registration costs associated with the Meeting. Similarly, no presenter fee is paid to successful participants.

All presenters must register and pay for the Meeting by the deadline of 12 Jan 2024 for the presentation to be included in the Meeting Program. The presenter must be one of the authors of the abstract.